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Administrative Rules on the Enrollment and Education of International Students of University of Chinese Academy of Sciences (Trial)

Chapter I General Provisions
Article 1 These Rules have been formulated in order to improve the enrollment and education of international students in University of Chinese Academy of Sciences (UCAS) in accordance with the Administrative Rules on the Acceptance of Foreign Students by Colleges and Universities (No.9 Decree of the Ministry of Education, the Ministry of Foreign Affairs and the Ministry of Public Security) and relevant Chinese laws and regulations.
Article 2 International students in these rules refers to non-Chinese students enrolled at UCAS, who are receiving a degree education or non-degree education at academies, institutes, observatories, stations and centers affiliated with the Chinese Academy of Sciences (CAS) and in the schools and departments of UCAS (hereinafter referred to as host institutes).
Article 3 UCAS offers international students degree education and non-degree education. The former includes master’s programs and doctoral programs,while the latter includes the regular visiting student program and senior visiting student program.
Article 4 International student education should adopt the fusion of scientific research and teaching philosophy and follow the management guidelines embodied by the motto direct accountability, effective coordination and excellent quality.
Chapter II Work Division
Article 5 The International Affairs Office (hereinafter IAO) manages international student affairs at UCAS. The International Students Office (hereinafter ISO), a subdivision of IAO, manages the affairs related to enrollment of international students, formulation of education policies and coordination.
Article 6 The International College is in charge of the training and management of international students during the campus-conccntratcd teaching period; Host institutes are responsible for the training and management of international students during their study and research in host institutes; the Chinese-foreign cooperative education institutions are in charge of the training and management of those international students enrolled in their programs.
Article 7 The relevant functional departments of UCAS and host institutes should cooperate within their power and responsibilities on the management of international student affairs.
Chapter III Admission Management
Article 8 UCAS is responsible for formulating international student admission measures and regulations; UCAS and host institutes jointly promote international student programs.
Article 9 Host institutes accept and register international students7 applications and examine applicants (written exams/interviews). UCAS rechecks the applications and works on admissions procedures.
Article 10 Host institutes make their own international student enrollment plans. The majors offered must be currently available. If new majors are to be set up for international students, the majors must be proposed to ISO and then be reported to UCAS for approval.
Article 11 The faculty accepting international students must be qualified supervisors who have filled out the International Student Supervisor Qualification Application Form of University of Chinese Academy of Sciences and who have been recommended by his/her department and approved by UCAS.
Chapter IV Registration
Article 12 New international students must register according to the requirements on the UCAS admission notice which specifies the check-in date and location.
If any student cannot register on time, he/she should notify UCAS or the host institute in advance. If any student is over 30 days late for registration, he/she should submit a written application to retain the qualification, which can be retained for no more than a school year. Within 60 days before the offer expires, the student should submit an enrollment application form and then register if the application is approved.
Article 13 When international students register with host institutes, host institutes are responsible for verifying their identity, collecting fees, distributing admission hand-outs and arranging accommodation according to relevant policies, regulations and agreements. They should also assist international students to have their temporary residence registered in a local police station (or its designated location) within 24 hours after their registration.
Article 14 After international students register with host institutes, host institutes should promptly notify UCAS and have the students9 enrollment registered.
Host institutes should recheck the new students within 30 days after the students’ registration according to UCAS regulations on international student admissions. If any student is found unqualified, the Host institutes should submit a written application to UCAS to cancel the student’s registration. And the student will bear the expense incurred thereof.
Article 15 International students should go to the local inspection and quarantine bureau to complete the Physical Examination Record for Foreigner for confirmation or to have a physical checkup according to the requirements of the Chinese health administration bureau. This cost will be borne by the student
Chapter 5 Training Management
Article 16 The student status of international students shall be managed in accordance with Regulations on Student Management of University of Chinese Academy of Sciences.
Article 17 Training plans for international graduate students shall conform to the provisions regarding graduate training by UCAS, host institutes or Chinese-foreign cooperative education programs.
Article 18 The courses offered to international graduate students shall conform to Curricula for International Graduate Students of University of Chinese Academy of Sciences. To establish international graduate programs and courses, Host institutes shall apply to the International College and notify UCAS.
Article 19 Degree application and management of full-time international graduate students shall follow the same rules and regulations as Chinese students in principle. Degree application and management of students of Chinese-foreign cooperative education institutions and programs shall follow relevant agreements.
Article 20 The international students taking degree courses taught in a non-Chinese language are permitted to write their dissertations in that language, but a Chinese abstract is required. International students must meet the same requirements as Chinese students in applying for an oral defense.
Chapter VI Daily Life Management
Article 21 International students who have violated the rules and regulations of UCAS and host institutes are subject to penalty in accordance with Disciplinary Regulations of University of Chinese Academy of Sciences.
Article 22 If for some reason international students are unable to attend activities required in the training plans, they should ask for prior approval. To ask for leave, international students can refer to Regulations on Student Leave of Absence at University of Chinese Academy of Sciences.
Article 23 Any international student must ask his/her supervisor for permission, gain approval of his/her host institute and notify UCAS before leaving China. After the student returns, the host institute should promptly notify UCAS,
Article 24 If the status of an international student changes in any way, or when he/shc is awarded or punished, the host institute should report these matters to UCAS in a timely manner.
Article 25 With the permission of UCAS or Host institutes, international students may hold celebrations on important festivals of their countries at designated sites. But ofifensive behaviors toward other countries or nationalities and violation of social ethics are strictly prohibited.
Article 26 International students shall not preach religion or hold religious gatherings at UCAS or in host Institutes.
Article 27 International students should follow the Interim Regulations on Safety Accountability for Student Activities at University of Chinese Academy of Sciences while holding student activities during their study at UCAS. They should follow the regulations of the host institute during their study in their respective institutes.
Article 28 International students who live in the residence hall at UCAS or host institutes should follow Regulations on Management of Student Residence Halls of University of Chinese Academy of Sciences and other related regulations.
Chapter VII Scholarship Management
Article 29 The applications for various international students^ scholarships and appraisal of the applications should be carried out according to the related regulations of Chinese Academy of Sciences, the Ministry of Education, Beijing Municipal Commission of Education and UCAS.
Article 30 Host institutes can establish scholarships and grants for international students. The application, appraisal and distribution of these scholarships and grants should be done according to the rules and regulations of the host institute.
Article 31 Enterprises, government-sponsored institutions, social organizations and individuals are encouraged to donate funds or set up grants or scholarships as per UCAS regulations.
Chapter VIII Visa Management
Article 32 International students should apply for a student entry visa by the letter of admission, Visa Application for Study in China (Form JW 201, Form JW 202). For international students who enter China with other visa types, their respective institute should promptly urge them to acquire a student entry visa (X).
Article 33 International students who enter China by a student entry visa and who need to get a residence permit should apply to the local exit-entry administration office under the Public Security Bureau (hereinafter referred to as local exit-entry administration office) for an international student residence permit within 30 days after entry. The cost incurred thereof is borne by the student.
Article 34 Renewal, alteration, replacement, transfer and cancellation of residence permits
(1) International students who need to stay in school for a period of time longer than their residence permit expiration date should have their residence permit renewed. Every renewal should not exceed a year.
 (2) International students whose passport number or reasons for residence have changed shall apply to the local exit-entry administration for a new residence permit within 10 days.
(3) International students who have lost their passport should first go to their respective country^ embassy (consulate) in China to apply for a replacement passport and then go to the local exit-entry administration to apply for replacement visa or residence permit and update their registration with the local police station.
(4) International students who need to move to another city due to transfer or training plan demand should get ingoing registration according to related regulations.
(5) When the status of international students changes because of academic suspension, rustication, transfer and withdrawal, UCAS or host institutes are responsible for having their visas or residence permits cancelled at the local exit-entry administration.
(6) International students shall bear all the cost incurred in renewing or replacing their respective residence permit.
Article 35 With the agreement of their supervisor and the approval of the respective host institute, international students may apply for an S visa for their immediate family members (parents, spouses and children) to enter China by presenting certificates issued by UCAS or the respective host institute. International students shall arrange all the matters concerned with the arrival of their family members to China and all the cost shall be borne by themselves.
Chapter IX Insurance and Hcahh Care
Article 36 UCAS insurance policy covers all international students, who must buy insurance products that meet the requirements of the Ministry of Education during their study at UCAS. The international students enrolled by Chinese-foreign cooperative educational programs should do as otherwise stipulated.
Article 37 The outpatient service fees, accident injury expenses, inpatient service fees for international students during their study in China are reimbursed as per the respective insurance policy they have purchased. And medical aid funds for emergencies are also issued accordingly.
Chapter X Supplementary Privisions
Article 38 Matters not mentioned in rules above shall be dealt with according to relevant Chinese laws and UCAS regulations.
Article 39 These rules shall come into effect on the date of issuance. Administrative Rules on the Acceptance of Foreign Students by Graduate University of Chinese Academy of Sciences (YTJANFAWAIZI (2003) No. 55) shall be repealed simultaneously. In case other UCAS documents concerning international students may be in conflict with these rules, these rules shall prevail.
Article 40 The IAO shall be responsible for interpretation of these rules.

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